Phoneari Phoneari
Features

Everything a working day on the phone needs.

From the first ring to the transfer – and beyond. A complete look at every feature, ordered from the most important to the finishing touches.

01

Core telephony

The essentials for every call – on the desk phone and the softphone, with the same controls.

Core telephony in Phoneari Core telephony in Phoneari
  • Dual mode: desk phone & softphone

    One client for both worlds: control your desk phone in the office, call as a softphone at home – on the same number.

  • Dialling & speed dial

    Type a number, dial from contacts, or reach colleagues with a single click via speed-dial keys.

  • Busy-lamp field (BLF)

    In softphone mode you see in real time who is free, on a call or ringing – and pick up ringing calls right away.

  • Answer & call popup

    Every incoming call brings a discreet popup with name and company – answer, decline or forward without switching windows.

  • Hold

    Park calls and resume them – several in parallel, cleanly organised in the active-call view.

  • Transfer – attended & blind

    Transfer attended (announce first, then hand over) or blind in one step – no star codes on the phone.

  • Call pickup

    When a colleague’s phone rings, pick up the call to your seat with one click from the busy-lamp field.

02

Contacts & directories

Every caller is instantly identified by name – central phonebooks and personal contacts always in sync.

Contacts & directories in Phoneari Contacts & directories in Phoneari
  • Personal contacts

    Keep your own contacts, synced across devices – alongside the company phonebooks.

  • Phonebook sync

    Centrally maintained company phonebooks reach every workstation automatically. Maintain once, current everywhere.

  • CTI directory subscriptions

    Subscribe to CTI directories selectively – the relevant contact sources appear without manual import.

  • Outlook & Active Directory

    Contacts from Outlook and Active Directory flow in, so your familiar contacts are directly available.

  • Live search

    Type a name or number – results from every source appear instantly, no tab hopping.

  • Call history with name resolution

    Missed, answered and dialled calls – every number is resolved against the directories and shown with a name.

03

Control & comfort

Availability in your own hands: forwarding, block lists and groups without cryptic phone codes.

Control & comfort in Phoneari Control & comfort in Phoneari
  • Call forwarding

    Forward always, on busy or on no-answer – set up in the app in seconds, changeable any time.

  • Personal block list & auto-reject

    Automatically reject unwanted numbers – your personal block list keeps nuisance calls away.

  • Ring groups

    Distribute incoming calls to a group so no one on the team misses an important call.

  • Voicemail

    Record messages when you’re unavailable – conveniently retrievable from the client (optional, depending on your setup).

  • Call recording (optional)

    Available on request: record calls in a compliant way where the use case requires it.

04

Administration & security

Built for enterprise use: multi-tenancy, secure sign-in and auditability – without IT overhead.

  • Multi-tenant

    Manage multiple customers in strict isolation – data, users and settings stay separate per tenant.

  • Reseller white-label

    Partners serve their customers under their own branding – their brand, not someone else’s logo.

  • Microsoft SSO

    Sign in via Microsoft Entra ID (OIDC) – your users keep their familiar company account, no extra password (when configured by the customer).

  • Two-factor authentication (2FA)

    Extra protection for access – a second factor secures accounts against unauthorised access.

  • Audit log

    Security-relevant actions are logged – traceable who changed what and when.

  • Consent & compliance

    Legal documents with a consent gate and DPA – data protection is anchored in the flow, not an afterthought.

  • Auto-update without admin (Windows)

    On Windows the client updates automatically in the user context – no IT ticket, no admin rights. On macOS the new version is downloaded manually.

  • EU hosting & GDPR

    Operated on servers in Germany (OVH), data-minimising processing, covered by a DPA – built for B2B use in the EU.

05

Customisation

Small adjustments that make the day nicer – configurable per user.

  • Themes & accent colour

    Light, dark or system-driven – plus an accent colour that fits your brand.

  • Ringtones

    Custom ringtones for incoming calls, so you recognise the team by the sound.

  • Keyboard shortcuts

    Answer, hang up or mute via hotkey – global, even from any other app.

  • Audio devices

    Separate choice of microphone, speaker and ringing device – headset and speakerphone in parallel.

  • UI zoom

    Scale the interface larger or more compact – comfortable on any screen.

  • Language

    Interface in German or English, configurable per user.

  • Popup options

    Fine-tune the position, behaviour and auto-hide of the call popup.

Ready for the full feature set?

Download the client for Windows and macOS – or sign in to the system directly.